As a Compliance Officer, you will assist to develop, implement, and oversee compliance programs, policies, and procedures to ensure adherence to legal and regulatory requirements. Your role involves conducting audits, assessments, and training to promote compliance awareness and foster a culture of integrity and accountability within the organization.

Responsibilities

• Maintain compliance programs, policies, and procedures to ensure adherence to relevant laws, regulations, and industry standards.
• Monitor and assess regulatory changes, emerging risks, and industry trends to identify potential compliance issues and recommend appropriate actions.
• Conduct compliance risk assessments and audits to evaluate the effectiveness of controls and identify areas for improvement.
• Investigate allegations of non-compliance, fraud, misconduct, or unethical behavior, and recommend corrective actions and preventive measures.
• Provide guidance and advice to employees on compliance matters, including regulatory requirements, company policies, and ethical standards.
• Develop and deliver compliance training programs and materials to educate employees on their responsibilities and promote awareness of compliance obligations.
• Collaborate with cross-functional teams, including legal, human resources, finance, and operations, to address compliance issues and implement solutions.
• Maintain accurate records of compliance activities, including audit findings, investigation reports, training records, and compliance documentation.
• Liaise with regulatory authorities, external auditors, and industry associations to stay updated on regulatory developments and best practices.
• Monitor and track compliance metrics and key performance indicators (KPIs) to assess the effectiveness of compliance programs and initiatives.
• Conduct due diligence reviews and risk assessments for thirdparty vendors, partners, and business associates to ensure compliance with contractual obligations and regulatory requirements.
• Respond to compliance inquiries, requests, and notifications from internal and external stakeholders in a timely and professional manner.
• Review and approve marketing materials, communications, and promotional activities to ensure compliance with regulatory requirements and company policies.
• Promote a culture of integrity, ethics, and accountability throughout the organization, leading by example and fostering open communication and transparency.
• Support the integration of risk management in operational planning and decision-making processes.
• Support the review of risks across the operation, including identification, analysis and assessment.  
• Maintain and update the Corporate Risk Register as an active risk management tool.  
• Contribute to improving procedures that integrate risk management and compliance within the Operation.
• Represent the Senior Risk Management and Compliance Advisor as assigned.  
• Perform other related duties as required (Adhoc).

Requirements and Qualifications:

• Bachelor’s degree in business, law, finance, or related field; advanced degree or professional certifications in compliance or related areas are a plus.
• Proven experience in compliance, risk management, internal audit, or regulatory affairs roles.
• Strong understanding of relevant laws, regulations, and industry standards applicable to the organization’s operations.
• Knowledge of compliance frameworks, methodologies, and best practices, such as COSO, ISO 19600, or NIST Cybersecurity Framework.
• Analytical and problem-solving skills, with the ability to assess complex compliance issues and develop practical solutions.
• Excellent communication and interpersonal skills, with the ability to communicate effectively with employees at all levels of the organization.
• Attention to detail and accuracy in documentation, reporting, and compliance-related activities.
• Integrity, professionalism, and ethical behavior in handling sensitive information and compliance matters.
• Proficiency in compliance management tools, software, and systems.

The Operations Officer is basically responsible for the execution of our customers’ mandates at different designated storage facilities in line with the agreement made at the point of consummation of the transaction.

Ultimately, we’ll trust you to help us remain compliant, efficient and

profitable during the course of business.

Responsibilities

• Monitor and manage customers transactions to ensure it meet compliance requirements
• Coordinate release instructions from customers, conduct regular reconciliation of inventories under our custody and maintain accurate records of transactions and agreements.
• Respond to customers inquiries, resolve issues and provide updates on inventory / transaction positions
• Identify and implement risk mitigation strategies
• Daily reports of transactions and analyze data to provide insights for process improvement.
• Continuously review and collaborate with cross-functional teams to implement process improvements
• Stay   up-to-date   with   relevant regulations and ensure compliance in all collateral operations
• Timely response to issues and development
• Help the organization’s processes remain legally compliant.
• Train and supervise staff.
• Find ways to increase quality of customer service.
• Any adhoc job.

Requirement and Skills

• Proven work experience as Operations personnel in Collateral Management Firm.
• Excellent use of MS Advanced Excel
• Knowledge of organizational effectiveness and operations management.
• Experience budgeting and forecasting.
• Familiarity with business and financial principles.
• Excellent communication skills.
• Leadership ability.
• Ability to work under pressure
• Outstanding organizational skills.
• Degree in Business Administration, Operations Management or related field.

A surveyor is responsible for overseeing and ensuring the safe and efficient transfer of petroleum products between vessels as well as discharge into storage facilities at disport. Below are but not limited job responsibilities:

You must possess strong organizational skills, attention to detail, and a proven track record in the field. The ability to thrive in a fast-paced environment and deliver high-quality results will contribute to the success of projects.

Responsibilities

• Review and understand transfer plans, including vessel particulars and location, safety procedures, and cargo specifications.
• Conduct per-transfer meetings with involved parties, such as ship captains, terminal operators, and crew members.
• Inspect vessels involved in the transfer for compliance with safety and regulatory requirements.
• Verify the condition of cargo hoses, transfer equipment, and safety gear to ensure they meet standards.
• Review and confirm cargo documentation, including cargo manifests, bills of lading, and certificates of quality and quantity.
• Prepare and maintain accurate records of the transfer operations (statement of facts).
• Monitor and verify the accurate measurement of the quantity of petroleum products being transferred.
• Use flow meters, gauges, and other measuring devices to ensure precise measurement.

• Sample and test the petroleum products to ensure they meet specified quality standards.
• Monitor and address any issues related to product contamination or degradation during transfer.
• Enforce safety procedures and protocols to prevent accidents or spills during the transfer process.
• Conduct safety briefings for the involved personnel and ensure the use of proper Personal Protective Equipment (PPE).
• Ensure compliance with environmental regulations during the transfer, minimizing the risk of spills and pollution.
• Implement spill response and containment measures in case of emergencies.
• Maintain clear communication with all parties involved, including vessel crews, terminal operators, and relevant authorities.
• Report any deviations from the planned transfer or any safety concerns promptly.
• Ensure that measuring equipment, gauges, and other transfer- related tools are properly calibrated and well-maintained.
• Address any equipment issues promptly to maintain accuracy in measurements.
• Address and resolve any disputes or discrepancies that may arise during the transfer process.
• Collaborate with relevant parties to find solutions to operational challenges.
• Develop and implement emergency response plans to handle unforeseen incidents during the transfer.
• Coordinate with emergency response teams and authorities if required.
• Compile and submit comprehensive reports detailing the transfer operations, including quantity, quality, and any incidents or issues encountered.

Requirements and skills

• Previous experience as a surveyor or in a similar role
  • Working knowledge of GPS and GIS
  • Tech savvy, including familiarity with CAD software
  • Aptitude in math and problem-solving
  • Attention to details
  • Great organizational and leadership skills
  • Valid certificate is required
  • Valid International passport

Overview

We are looking for a Finance Officer to take charge of the financial health of our company by administering accounting operations to meet legal requirements.

You should be familiar with audits, invoices and budget preparations. You should also have excellent organizational skills and be able to handle time-sensitive tasks.

Ultimately, you’ll be responsible for the day-to-day management of our financial transactions and procedures.

Duties & Responsibilities

• Keep accurate records for all daily transactions.
• Prepare balance sheets.
• Process invoices and timely reminders to customers for payment and follow -up
• Record accounts payable and accounts receivable.
• Update internal systems with financial data.
• Prepare and reconcile monthly, quarterly, and annual financial reports.
• Participate in financial audits.
• Track bank deposits and payments.
• Assist with budget preparation.
• Review and implement financial policies.
• Assisting in the preparation and management of budgets.
• Managing records and receipts.
• Developing an in-depth knowledge of organizational products and processes.
• Resolve financial disputes raised by the Business development team.
• Being a key point of contact for other departments on financial and accounting matters.
• Supporting the Finance Manager with projects and tasks when required.
• Develops and maintains financial systems.
• Plans, directs, and controls accounting and financial operations.
• Prepare reports and documents covering accounting transactions for management review.
• Ensures that accurate records are kept by standard practices.
• Establishes budgets, forecasts future cash flows, provides periodic financial analysis.
• Monitors budget performance, expenditure control.
• Manages invoicing procedures to collect money owed by clients/customers.
• Mediating tax refunds and ensuring transparency in the allocation for valid claims.
• Following up on outstanding refunds, false claims, and unclaimed refunds.
• Providing auditors with all records, documents, and files about VAT returns, VAT settlements, and transactional data.
• Working closely with other departments in the business.
• Preparing various monthly reports to analyze business financial health, including sales reports, profit and loss statements, general ledger entries, goods received notes, and goods issued notes.

Qualification & Skills

• Proven work experience as a Finance Officer or similar role. (Preferably in Supply Chain Mgt Firm)
• Solid knowledge of financial and accounting procedures.
• Experience using financial software.
• Advanced MS Excel skills.
• Knowledge of financial regulations.
• Excellent analytical and numerical skills.
• Sharp time management skills.
• Strong ethics, with an ability to manage confidential data.
• BSc degree in Finance, Accounting or Economics.
• Professional qualification as a CFA/CPA is considered a plus.

Overview

The RRBD Officer is in charge of evaluating, making research and initiating new business opportunities. The RRBD officer also identify growth areas and partnerships. The Officer sustain and maintain the existing business relationships by consistently getting feedbacks and reviewing/improving our services to maintain the company’s market share. 

Duties And Responsibilities

• Conduct in-depth market research, analyze industry trends, and evaluate competitive landscape to identify opportunities for business growth.
• Identify and cultivate new business opportunities by networking, attending industry conferences, and engaging with potential clients.
• Collaborate and work closely with the head and team members of Business development to prepare proposals, agreements, pitch presentations, and negotiate contracts with prospective clients.
• Collaborate with cross-functional teams, including IT/ support System, operations, and risk management, to enhance our collateral management services by proferring quick solutions to operational issues
• Build and maintain strong relationships with existing clients, understanding their needs and ensuring high levels of client satisfaction.
• Seek out the appropriate contacts, generate leads and call/visit prospective clients.
• Maintain/Nurture relationships with existing clients.
• Prepare and proofread Collateral Management Agreements before the commencement of transactions. The company’s interest should be protected at all times.
• Ensure that all transactions are properly documented with legally binding agreements that specify the terms and conditions
• Keep abreast of trends and Industry practices/changes
• Maintain a cordial relationship with colleagues across other departments. Collaborate as the need arises.
• Promote ASEP Logistics on all social media platforms.
• Any adhoc job

KEY PERFORMANCE INDEX (KPIs)

• Number of new transactions and projects
• Timeliness in completion of service delivery initiatives
• Resolving complaints and issues efficiently and in a timely manner.
• Achievement of High Internal customer and external Client Satisfaction rating.
• Client relationship Management

Qualifications

• Strong educational background, with a minimum of HND or BSC in a relevant field such as business, marketing, or a related discipline.
• Proficiency in gathering, analyzing, and interpreting data to inform business decisions
• Strong written and verbal communication skills for conveying research findings and proposals.
• Familiarity with relevant technologies, tools, and software.
• Ability to negotiate deals and partnerships beneficial to the organization.

Inventory officers receive and dispatch goods, manage stock levels and record stock movement. An Inventory Officer ensures that optimum levels of inventory are maintained and that it is at par with quality standards. He/she is also responsible for keeping a track of the inventory records and making sure that it is accurate.

JOB DESCRIPTION FOR INVENTORY OFFICER

• Monitor stock levels and implement effective inventory control procedures to ensure that no inventory is taken out of the storage facility without appropriate approval.

• Maintain a comprehensive and up-to-date inventory database, including stock quality, quantities, locations, and other product information.

• Prepare daily inventory reports showing summary of receivables and releases including opening quantity & closing balance, stock variance and any other required documentation to track inventory performance.

• Regular stock audits, and reconciliation to minimize discrepancies and improve accuracy.

• Send real time reports to your supervisor. The reports include untoward / exceptional development boarding on the inventory and storage facility, access to warehouse, security, operational practice at the site, sealing of the access doors/ tanks of the storage facility, etc

• Utilize inventory management software and other relevant technologies to track inventory movement, generate reports, and maintain accurate records.

• Ensure compliance with organization policies, safety standards and regulatory requirements related to inventory management.

• Identify opportunities for process improvement to enhance overall warehouse operations.

• To ensure proper reconciliation of physical stock with the stock in the system

.

Qualifications and Skills:

• HND or its equivalent. Additional education in Supply Chain Management or related field is an advantage.
• Proven experience working in an inventory management role, preferably in a warehouse or logistics environment for at least One (1) year
• Strong mathematical and analytical skills with an attention to detail.
• Proficiency in using inventory management software and Microsoft Office applications (Excel, Word, power point ).
• Excellent organizational and time management abilities.
• Effective oral and written communication skills to collaborate with different teams and stakeholders.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.